Academic IT Committee Charter
(formerly Academic Software/Systems Steering Committee)
Minnesota State College and Universities ITS Division
Revised - 4 June 2004
The original Charter was developed and approved by the founding membership of this committee, then called the Academic Software/Systems Steering Committee, on 8 December 2000. The current revision was made on 6 June 2004.
Mission/Purpose
The Academic IT Committee plays a key role in advising the Office of the Chancellor ITS division on all aspects of instructional technology. The committee seeks to make recommendations to the Vice Chancellor for IT/Information Technology Management Council that increase faculty, staff, and student satisfaction with technology deployments in academic areas.
Communication
The committee will post plans, agendas and meeting summaries on the ITS website. Members, who represent various constituencies, will communicate fully with their stakeholders.
Committee Relationships
The committee works closely with the Academic and Student Affairs Division and other Office of the Chancellor and system governance groups. The committee will actively seek input from faculty, staff, and students and will draw upon data from existing instructional technology projects to inform decisions and recommendations.
Meetings
The committee plans to meet four times annually, in September, December, February and May, with additional meetings as needed. The committee will employ remote communications technologies whenever possible to avoid unnecessary travel to and from meetings.
Membership
The committee will be co-chaired by the Associate Vice Chancellor for Instructional Technology and a member elected by the campus membership. Members will include representatives of the following groups: students, IFO, MSCF, MSUAASF, CIOs, MnOnline, CAO/Dean, Webmasters, D2L Site Administrators/Trainers. Membership should be a balanced combination of greater Minnesota/metro representatives and a combination of both two and four-year institutions. If a member misses more than two meetings, the co-chairs are expected to: (a) notify the appointing authority, if possible; and (b) consider alternative membership.
Process
With rare exceptions, the committee will make recommendations based on establishing a consensus among members. In the event that a vote or polling of members is conducted, Office of the Chancellor staff will not be included in the count.
Ground Rules
- Material presented at meetings, or electronically, is never considered confidential unless specifically and unmistakably designated as such.
- Decisions may be made via electronic information exchange provided a reasonable timeframe for response is provided.
- Appointment terms will be determined by the Technology Round Table (recommend staggered terms).
Modifications to the committee charter will be made in conjunction with ground rules, committee will, and co-chair initiative.
