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IT Management Council

Meeting Minutes May 7, 2004

Present: O?Brien (co-chair), Lopez, Stoddard, Adams, Skallman, Doebbert, Namazov, Liu, Chabot (co-chair), Lou, Langer, Safwat, Mohr, Mercer, Seymour

1. Background/Context. Ken Niemi and John O?Brien discussed the background of IT governance decisions that produced the Information Technology Management Council (ITMC) and other groups. Ken stressed that he will serve as the vehicle for communicating recommendations from this group to the Leadership Council Technology Committee (LCTC), upon which he serves. It was also noted, and reiterated by the chairs later in the meeting, that recommendations communicated to the LCTC would include representation of dissenting views. John O?Brien stressed the importance of communication. Information on the ITMC will be posted on the web http://www.its.mnscu.edu/ to ensure campuses and others are kept informed. He underscored the hope and expectation that appointed members of the ITMC communicate issues, information, and concerns to those they represent.
   
2. Charter Discussion. The Council discussed the draft charter that was circulated in advance of the meeting. A variety of changes were suggested, and the Council discussed the scope of the ITMC and other related issues. John O?Brien agreed to make the suggested revisions and circulate the 2 nd draft to the group via the ITMC listserv.
   
3. Future Meetings. ITV/Polycom is always an option for future meetings; please give as much advance notice as you can (contact: valerie.hause@csu.mnscu.edu). It was agreed that business can be conducted when appropriate via listserv.
   
   Joanne expressed concern, shared by Jan Doebbert, about quarterly meetings and suggested more frequent meetings would be preferred.
   
   The next scheduled meeting is August 4, and the meeting after that is scheduled for October 8 th. After that, meetings will follow every other month on the 2 nd Friday. Times will be noon-3pm. Location will be, unless otherwise informed, ETC. Meeting and other ITMC information will be posted on the web: http://www.its.mnscu.edu/governance/infotechmngtcouncil/index.html
   
4. IT Priorities. Joanne discussed prioritization of IT priorities, and the group discussed the role of the ITMC and the Administrative IT Committee (formerly Administrative Systems Steering Committee).
   
   ACTION ITEM: Joanne will provide a list of ranked IT priorities to the group
   
   ACTION ITEM: Joanne will provide a description of how items are ranked, what works/what doesn?t, how decisions are made, etc. for ITMC discussion.
   
5. John provided an update on the Desire2Learn (D2L) implementation. He explained that key issues include (a) gearing up for many more institutions converting sooner than expected (28 for fall; 26 offering some courses for summer) (b) hosting in CA and cutting over to our servers for fall (c) 24 x 7 support (d) when to upgrade to version 7.3.
   
6. Joanne provided brief updates on the Business Practices Alignment Committee and Regional Center Consolidation. A report is expected to be completed on the consolidation issue by June 15.
   
7. Gary Langer provided an update on the work on the MnOnline Council and noted that detailed minutes on their activities are available on the web: http://www.eresources.mnscu.edu/
   
8. Agenda Items for the August meeting:
   
   Accountability for this group?how will we measure if the ITMC is making a difference
   See previous action items Meeting adjourned 3:00pm.
   
9. Meeting adjourned 3:00pm