SharePoint Implementation Pilot
Purpose: Implement SharePoint as an intranet and document repository for three departments in the Office of the Chancellor: the Portfolio Management Office, Customer Relations and the Operations Center. The intention is to have the three sites rolled out early FY08. Milestones include:
Capture of the requirements
Design of the intranet and directory structure for the 3 pilot sites
Establishment of procedures and standard processes
Installation of the hardware, configuration of the software
Set up of the basic operational components like backup and security
The objectives will be accomplished by installing and maintaining a Microsoft SharePoint Portal Server to act as a central repository for the documentation of the Operations Services Group and the Portfolio Management Office. The Pilot will prove technology is appropriate to be deployed to other departments within the system ITS. As part of this implementation, Microsoft Project Server (which is closely integrated with Microsoft SharePoint Portal Server) will also be deployed to assist the ITS Portfolio Management Office by providing a standard tool to assist with documenting and tracking the status of enterprise projects. When successful, the SharePoint Implementation will provide the following results:
Reduce the number of redundant copies of the same document
Minimize the risk and proliferation of out-of-date data and inaccurate information
Simplify ITS documentation by use of a central location while utilizing the robustness of a content management solution (searches, index, alerts when changes made to relevant information, documents or programs)
Allow departmental staff to maintain their own published content, use an integrated, industry-standard set of tools to reduce training needs and align ITS with the system institutions and the State of Minnesota
Provide collaboration tools such as wikis and blogs within the context of an intranet
At the end of the pilot, an assessment will be performed to determine the effectiveness and make a recommendation for its use.
Current Status: The Business Case has been approved by Project Owner, awaiting Project Sponsor signature.
Contact Information:
Project Owner: Jim Dillemuth
(651) 201-1438
Jim.Dillemuth@csu.mnscu.edu
Project Manager: Satyajit Dattagupta
(507) 537-7267
Satyajit.Dattagupta@csu.mnscu.edu
